CheckPept Test-Drop Glossary
A concise glossary for consistent handling of sample, laboratory, and report information in a documented testing process.
Purpose and scope
This glossary organizes core terms used around a documented test drop. It explains which entries may appear in a process record and how they differ. The terms support reading, comparison, and traceability of documents; they do not replace an individual professional assessment. A report documents only the information it states under the conditions it identifies.
Vial
A vial is the individual sample container to which an identifier or record may refer. For consistent mapping, the vial ID, referenced sample, and documented receipt are especially relevant. If a process includes several containers, the record should show which vial belongs to which position, subsample, or document. Changes to a label belong in the correction history and should not be overwritten without a note.
Batch / lot
Batch or lot is a group identifier used by the issuing or processing workflow. It may support traceability, but it is not automatically the same as a vial ID, laboratory reference, or order number. The original spelling should be retained where possible. If a batch is missing or its mapping is unclear, record this as an open documentation issue rather than deriving a number.
Delivery window
A delivery window is a documented period for receipt, handover, or an expected delivery. It is not a precise timestamp and, by itself, does not confirm when a vial was registered by a laboratory. A useful chronology therefore separates the announced window, actual receipt, and, where applicable, report creation. Deviations should be recorded factually with the date and source.
Laboratory reference
The laboratory reference is the identifier under which a laboratory records a case, sample, or report. It helps connect an order, receipt, and report document. It should not be confused with an internal order number or a batch/lot. When clarification is needed, providing the laboratory reference exactly as shown can support retrieval. Personal or unnecessary additional data should not be copied into broadly accessible notes.
Method
Method means the analytical procedure or evaluation basis stated in the report. Record the exact name and, where available, its version or reference, together with any documented limitations. Different methods can use different presentations and comparison boundaries. Values or categories should therefore not be combined without considering the relevant method. If no method is stated, make that gap visible in the record.
Report status
Report status indicates the documented stage of a report, such as “received,” “under review,” “released,” “corrected,” or “archived.” Status changes should be traceable over time and ideally include a date, source, and processing note where relevant. A status is process information; it is not an additional statement about the report’s content.
Correction
A correction changes a previously recorded entry in a traceable way. The record should identify the original value, corrected value, time, reason, and responsible role. Where the system allows, the initial version remains available as history. Additions, translations, and purely formatting changes should be labeled as such so they are not mistaken for a factual correction.
Archive
The archive is the organized storage area for documents that are complete or no longer actively processed. Where available, an archive set should link the vial ID, batch/lot, laboratory reference, method, status history, and relevant corrections. Access permissions, retention periods, and versions must follow the applicable documentation rule. Archiving provides findability and traceability; it does not update the content.
Forwarding note
For further classification, consult the documented methodology and the related reports. The relevant identifiers, dates, versions, and limitations are those stated in the documents themselves; the evidentiary scope remains limited to the documented information.